Losing a loved one is one of life’s most challenging experiences. In addition to the emotional turmoil, you must address complex legal and financial matters. When a person passes away, their estate usually goes through probate. It’s a process that involves properly distributing the decedent’s assets and the settlement of the estate’s debts. It can be daunting, especially if you are the estate executor.

Read on to get a comprehensive overview of the executor’s responsibilities in the probate process in Massachusetts. Also, see how a probate attorney can help you fulfill the role.

Learn More About The Role Of An Executor In A Massachusetts Probate Proceeding

What Is Probate In Massachusetts?

A basic understanding of probate in Massachusetts is essential before diving into the details of the executor’s role. Probate is the legal process of administering and distributing a deceased person’s estate.

It involves filing a petition with the Probate Court. The process typically includes a request to appoint an executor or administrator and a list of the deceased person’s assets and debts. If the decedent had a valid will, the court usually appoints the person named as the executor. If there is no will (intestate), the court must select the individual who will fulfill this role.

The executor is responsible for preparing an estate inventory of the deceased person’s assets and having them appraised. This includes real estate, personal property, financial accounts, and other assets.

As part of the probate process, creditors are informed through a published notice in a local newspaper. The executor then takes on the responsibility of settling the debts, covering expenses such as funeral costs, medical bills, and outstanding taxes.

After the settlement of debts and taxes, the remaining assets are distributed to the beneficiaries. Without a will, it will be distributed according to Massachusetts intestate succession laws.

Lastly, the executor must provide a final accounting to the court. It shows how assets were distributed and any expenses incurred during the probate process. The estate is closed once the accounting is approved.

Who Can Be An Executor?

The executor of an estate is typically referred to as a “personal representative.” This individual must meet specific qualifications and requirements to serve as one. Here are the critical criteria.

First, the personal representative must have legal capacity. They must be of legal age (18 years or older) and mentally competent to fulfill the role’s responsibilities. They can be either residents or non-residents of Massachusetts.

However, some individuals may be disqualified from serving as personal representatives. People who cannot perform the duties or are deemed unsuitable for the position by the court fall into this category.

At times, a personal representative may be required to post a bond. The bond is a form of insurance to protect the estate from any mismanagement or misconduct by the executor. However, the court may waive the bond requirement if it deems it unnecessary.

Moreover, Massachusetts establishes a priority order for appointing a personal representative when there is no valid will. For instance, in the absence of a will, the surviving spouse has legal priority as the person with the right. If the decedent was unmarried, it goes to the decedent’s heirs.

The Role & Responsibilities Of An Executor

The estate’s executor plays a huge role in overseeing the probate process. The responsibility includes more than paperwork. It’s your commitment to ensuring the estate goes through the legal process smoothly.

The role is crucial in ensuring you fulfill the deceased person’s wishes efficiently and by the law. Here are some of your responsibilities.

Initiate Probate Proceedings

As the executor, your initial task is to kickstart the probate process by submitting a petition to the Probate Court. This formal request seeks your appointment as the estate executor. If a valid will exists, it is concurrently presented to the court.

This procedural step sets the foundation for official recognition and authorization. It marks the commencement of your role overseeing the legal proceedings and fulfilling the deceased person’s wishes.

Asset Inventory & Appraisal

Once appointed as the deceased person’s estate’s executor, you must create an inventory of their assets. This inventory should include detailed information about their real estate, bank accounts, personal property, investments, and other possessions. You must also appraise these properties to determine their fair market value. This step is crucial for equitable distribution among beneficiaries and for tax purposes.

Notify Creditors

The executor’s duty includes identifying and informing known creditors of the deceased’s passing, typically through a published notice in a local newspaper. This notice serves to alert potential creditors, granting them a specific period to submit their claims against the estate. It is usually one year from the date of death.

This systematic approach ensures transparency and allows creditors to assert their claims within the designated timeframe.

Pay Debts & Taxes

One of the most complex and challenging aspects of the executor’s role is the management of the deceased person’s debts and tax obligations. This responsibility includes paying funeral expenses, outstanding medical bills, and any taxes owed to federal and state authorities.

Before distributing any remaining property to beneficiaries, you must ensure all debts are paid from the estate’s assets. Careful financial management is essential to avoid legal complications.

Distribute Assets

Following debt and tax settlement, as an executor, you distribute the remaining assets to beneficiaries. This distribution aligns with the instructions outlined in the will or, in its absence, adheres to intestacy laws.

Moreover, it is crucial to execute this process meticulously, ensuring strict compliance with legal requirements and the expressed wishes of the deceased individual. This careful approach safeguards a lawful and respectful distribution of the estate’s assets.

Record Keeping & Accounting

During probate, the executor must keep precise records of financial transactions and decisions for the estate. These records are crucial for the court and beneficiary accounting to prevent legal complications. After completing tasks, the executor submits a final account detailing asset distribution and debt settlement. The court reviews and, if satisfied, issues an order to close the estate.

How Can A Probate Lawyer Help?

While it is possible to fulfill the role of an executor without legal assistance, working with a lawyer for probate can make all the difference. Law Office of Polly Tatum has a team of experienced probate attorneys who can guide you on your roles and responsibilities.

Legal Guidance

A probate lawyer can offer guidance on the complex legal requirements and responsibilities associated with the probate process. They ensure that the executor understands and fulfills their duties. Furthermore, an experienced probate attorney can assist if legal issues or disputes emerge, such as contested wills or disagreements among heirs. They can navigate these challenges, representing the executor’s interests in court.

Document Preparation

A probate lawyer is crucial in aiding the executor by preparing and filing essential legal documents required by the probate court. This includes drafting petitions, compiling inventories, and facilitating the completion of the final accounting. Their knowledge ensures accurate and thorough documentation, streamlining the probate process and providing valuable support to the executor in fulfilling their responsibilities.

Communication With Beneficiaries & Creditors

A probate lawyer serves as a mediator, aiding the executor in effective communication with beneficiaries and creditors. Their role addresses concerns or disputes that may surface during the proceedings. By providing guidance and facilitating dialogue, these legal professionals contribute to a smoother resolution of potential conflicts. It ensures a more seamless probate process for the executor.

Tax Matters & Assets Distribution

Lawyers offer advice on potential tax implications and assist the executor in meeting responsibilities related to estate taxes and other matters. In the probate process, ensuring the accurate distribution of assets following the will or state laws is pivotal.

A lawyer for probate plays a guiding role, helping the executor navigate this process meticulously. They minimize the risk of errors and disputes, ensuring the lawful and seamless distribution of the estate’s assets.

Court Representation

A probate lawyer can advocate for the executor if court appearances become necessary, especially in contested proceedings. Collaborating with them provides the personal representative with invaluable support, ensuring a smoother navigation of the probate process.

Their representation in court enhances the executor’s ability to address legal challenges effectively. They can facilitate the proper execution of the deceased person’s wishes within the legal framework.


Losing a loved one is emotionally challenging, compounded by the need to navigate legal and financial complexities in the probate process. In Massachusetts, probate involves filing a petition with the Probate Court appointing an executor to oversee the estate. Executors, or personal representatives, handle asset inventory, debt settlement, and asset distribution according to the will or intestacy laws.

Moreover, executors must adhere to specific criteria. To fulfill their role, a probate lawyer can be instrumental in providing legal guidance, preparing documents, and communicating with stakeholders. These legal professionals also address tax matters, guide asset distribution, and offer court representation if disputes arise.